Rutgers SHP - Policies

SCHOOL POLICY

Subject : GRADING SYSTEM Title : PROBATION, DISMISSAL & ACADEMIC STANDING Coding : 3.1
Category :
Responsible Executive : Associate Dean of Academic Affairs Responsible Office : Administration
Adopted : July 2020 Amended : Last Reviewed : July 2020

I. Purpose

This policy describes the standards for issuing Course Academic Warning, Academic Semester Warning, Academic Probation, and Academic Dismissal.

II. Accountability

The Program Director, Chairs, and Vice Chairs in consultation with the Assistant Dean for Enrollment Management & Student Success, and Associate Dean for Academic Affairs, is responsible for implementation of this policy.

III. Policy

In the School of Health Professions, “Good Academic Standing” is based upon academic and clinical performance. As such, students are responsible for maintaining satisfactory grades in both their academic and clinical courses. The Office of Enrollment Management & Student Success, in collaboration with Program Directors, Chairs, and Vice Chairs, may take action on the academic record of every student whose semester or cumulative GPA is below the criteria for good academic standing. Students who are at risk for receiving a less than satisfactory course grade, as identified by poor performance through the mid-semester period, may receive a Course Academic Warning Letter. If performance does not improve by the end of the semester, the student will be placed in one of three academic standings. It is the responsibility of students to monitor and track their own academic record and performance, and failure to receive the notification does not nullify the academic standing action. Students are encouraged to seek assistance from their Course Instructor and Program Director/Advisor prior to falling below the academic standard criteria.

Students who are no longer in “Good Academic Standing” should consult the SHP policy 3.1.1 Academic Decision and Grade Review for information regarding academic decisions.

Academic Standings for Graduate Programs:

Academic Semester Warning

A student who fails to reach good academic standing by the end of a semester for the first time will be placed on Academic/Semester Warning. This is defined by the following criteria:

  1. A cumulative GPA below 3.0 OR
  2. One course grade below a B- in any semester despite a satisfactory cumulative GPA of 3.0 or above*.

Students placed on academic warning will be required to meet regularly with both their program advisor and the Student Success Academic Counselor, and follow a plan for improvement as outlined by the program.

Depending on the class, students displaying less than satisfactory performance, may be advised to repeat a course. Refer to your program policy manual.

Academic Probation

Students who fail to regain Good Academic Standing by the end of the Academic Warning Period (one semester), will be placed on Academic Probation. Students placed on Academic Probation will have one additional semester to meet the required cumulative GPA or be dismissed from the program. Academic Probation is defined by the following criteria:

  1. A cumulative GPA below 3.0 for a second consecutive semester OR
  2. Second course grade below a B- in any subsequent semester despite a satisfactory cumulative GPA of 3.0 or above*. Semesters do not need to be consecutive.

Students placed on academic probation will be required to meet regularly with both their program advisor and the Student Success Academic Counselor, and follow a plan for improvement as outlined by the program.

Students who have received an academic warning, or who are on probation will not be permitted to hold office or represent the school at any event unless permission has been granted by the program director.

Academic Dismissal


  1. A third course grade below a B- despite satisfactory cumulative GPA of a 3.0 or above OR
  2. A grade below B- for the same course twice OR
  3. Failure to regain good academic standing (attain the appropriate cumulative GPA) after two semesters (Academic Warning & Academic Probation) OR
  4. A failed retake on one or more practical exams depending on program policies** OR
  5. Below satisfactory performance on a clinical, clerkship, dissertation, thesis research, or fieldwork experience as defined by the program**
  6. Failure to comply with program specific policies.

* Physician Assistant program excluded from current version of policy until AY2022. **May vary by program.

Academic Standings for Undergraduate Programs:

Academic Semester Warning

A student who fails to reach good academic standing by the end of a semester for the first time will be placed on Academic Semester Warning. This is defined by the following criteria:

  1. A cumulative GPA below 2.5
  2. One course grade below a “C” in any semester despite a satisfactory cumulative GPA of 2.5 or above

Students placed on academic warning will be required to meet regularly with both their program advisor and the Student Success Academic Counselor, and follow a plan for improvement as outlined by the program.

Depending on the class, students displaying less than satisfactory performance, may be advised to repeat a course. Refer to your program policy manual.

Academic Probation

Students who fail to regain Good Academic Standing by the end of the Academic Warning Period (one semester), will be placed on Academic Probation. Students placed on Academic Probation will have one additional semester to meet the required cumulative GPA or be dismissed from the program. Academic Probation is defined by the following criteria:

  1. A cumulative GPA below 2.5 for a second semester OR
  2. Two course grades below a “C” in any semester despite a satisfactory cumulative GPA of 2.5 or above. Semesters do not need to be consecutive.

Students placed on academic probation will be required to meet regularly with both their program advisor and the Student Success Academic Counselor, and follow a plan for improvement as outlined by the program.

Students who have received an academic warning, or who are on probation will not be permitted to hold office or represent the school at any event unless permission has been granted by the program director.


Academic Dismissal

Academic Dismissal occurs under the following conditions:

  1. Three course grades below a “C” in any semester despite a satisfactory cumulative GPA of 2.5 or above OR
  2. A cumulative GPA below 2.5 for a third semester. Semesters need not be consecutive OR
  3. Either a failed practical exam or a failed retake practical exam depending on program policies** OR
  4. A grade below a “C” for the same course twice OR
  5. Below satisfactory performance on a clinical, clerkship, project-based course, or field work experience as defined by the program** OR
  6. Failure to comply with program specific policies.
PROBATION, DISMISSAL & ACADEMIC STANDING
     Amended: