Rutgers SHP - Policies


Category :
Responsible Executive : Dean Responsible Office : Academic Affairs and SHP Enrollment Services
Adopted : 6/05 Amended : 5/07 Last Reviewed :

I. Purpose
This policy details the right of a student to challenge record entry.
II. Accountability
Under the direction of the Dean of SHP, it is the responsibility of SHP Enrollment Services to carry out this policy. All faculty and administrators are also charged with monitoring this policy.
III. Policy

In accordance with the Family Educational Rights and Privacy Act (FERPA) and the University FERPA Policy and Procedure 00-01-25-05:00:

  1. A student has a right to a hearing to challenge education records which the student believes are inaccurate, incomplete, misleading or otherwise in violation of the privacy or other rights of the student, but a student does not have a right to a hearing on matters of academic judgment.

  2. Following are the procedures for the correction of education records:

    • The student identifies the part of the education record he/she wants changed and specifies his/her reasons.

    • If a satisfactory solution of an issue cannot be reached informally, the University must hold a hearing within 60 days after receiving a student's written request for such a hearing. The hearing shall be before a University official, designated by the Executive Vice President for Academic and Clinical Affairs, who does not have a direct interest in the outcome of the hearing.

    • The University official will prepare a written decision based solely on the evidence presented at the hearing within 21 days of such hearing. The decision will include a summary of the evidence presented and the reasons for the decision.

    • If the University decides that the challenged information is inaccurate, misleading, or in violation of the student's right of privacy, it will amend the record and notify the student, in writing that the record has been amended.

    • If the University decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, it will notify the student that he/she has a right to place in his/her education record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision; the student's statement will be maintained as part of the student's education records as long as the contested portion is maintained. If the University discloses the contested portion of the record, it must also disclose the student's statement.
     Amended: 5/07